Video Conferencing Rental Services
VuPorts is a unique company that rents video conferencing codecs and ships overnight in most instances to your location.
Rental periods can be customized for two days (minimum) one week, one month, anything in between or longer.
We provide video conferencing rental services for conventions, weddings, important courtroom hearings, press releases, new products releases, earnings reports and more. We even sent a system to President Obama’s school so that he could talk with them after his inauguration! We helped astronauts on the space shuttle stay connected to their families at home on earth. Video conference rentals are shipped directly to the locations where you need them.
We currently rent Polycom, Cisco/Tandberg and Lifesize Systems and Accesories. Popular system rentals include Polycom HDX, Group, & Realpresence systems and Cisco SX systems. All systems require a deposit and rental fee to be paid upfront in advance of the rental period. We encourage you to schedule your rental early to insure equipment availability and proper setup. It is advisable for us to speak with your network person so that we can intelligently talk them about and firewall issues and network needs.
We want to make sure that your video conference equipment rental runs smoothly from beginning to end. Please call us at 415-659-8178 with your video conferencing rental needs and we will be happy to help.
Shipping Informtion: Please note that the customer pays for shipping out and back.
What’s Included In Our Rental Packages?
All video conferencing system rentals come with a basic cable kit. If you are uncertain of what is included or you have special needs for input or output connections, audio or video, please let us know prior to concluding our rental agreement. Certain specific cabling may incur additional cost.
All rentals are with the assumption that you will be doing your video conference over IP Networks. VuPorts does have many other Network Interfaces, Camera and Microphones and Accessories available for additional cost. Generally, as stated above, each codec will come with camera, mic, remote and cabling. You will be required to sign a rental agreement and on HD systems and make a temporary deposit on your credit card for the duration of the rental. All Rental units are tested and double checked for proper and all components prior to shipment. VuPorts is not responsible for any network related issue. It is the responsibility of the renter to be aware of their network and their network related equipment and how to open ports for video conferencing traffic. A list of port openings is available below in advance. Static IP’s function best for your video conferencing equipment rental and in most cases are a necessity.
Any attempt at wireless video conferencing is at the discretion of the renter. We highly recommend against this and are not responsible for degraded networks that occur because of a wireless network, long latency times on packet delivery, lack of bandwidth, lack of knowledge of IP parameters or any other lack of networking knowledge. Please consult with your IT department or network engineer for assistance.
We will offer you a reasonable amount of technical assistance, up to one half hour, within normal business hours of 9:30am-5:00pm weekdays Pacific Time. Any additional technical assistance will be charged at the rate of $250/hr. We accept Master Card and Visa but no AMEX for payment and deposit. No video conferencing equipment rentals will be delivered to an address outside the United States.
50% refund shall be given within 72 hours prior to noon of the day of shipment provided order was placed 1 week (168 hours) prior to 12 noon of the day of shipping. No refunds within 24 hours prior to noon of day of shipment.